Running Effective Meetings

Teams function more effectively when there is agreement among members about what is important. 

This requires Postsecondary Leaders to first develop a foundation of trust among members with clear norms and structures for mutual accountability. Postsecondary Leaders are more likely to run effective meetings when team functioning and trust are central to the planning process. Meetings should also incorporate time and space for reflection so team members can build on their successes and consider challenges.

Tool Set E begins by asking educators to examine positive leadership experiences and specify what attributes from those experiences could become team norms.

Use the Tool Set

The full Running Effective Meetings Dynamics Tool Set is available for download. The download includes the four tools in this Tool Set.

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Tool Name Type

Attributes of a Learning Community

This protocol is designed to establish the basic attributes for a strong learning community through real participant experiences. The attributes become goals or guidelines to monitor progress as well as setting the stage for team norms.


Forming Ground Rules

A protocol to support Counseling Departments or Postsecondary Leadership Teams to develop norms that will shape how they work together. Ground rules help teams establish trust and clarify expectations.


Modified ATLAS Protocol

A protocol designed for use when data is a focal point for discussion. The protocol supports equity of voice and allows all members to describe the data, make inferences, and share implications for future work.


Modified What? So What? Now What? Protocol

This protocol allows participants to connect with one another and receive useful feedback about the work. The protocol creates space to acknowledge successes as well as recognize and reflect on how challenges can become opportunities.